Electronic Document Managment Solution (DMS)

Document Management System (DMS) is a solution or tools, or methods used to capture, manage, store, preserve, deliver and dispose of ‘Documents’ across the bureau. In this context ‘Documents’ are any  knowledge products including office documents, project documents, Guidelines, Training documents, manuals, images, graphics, Maps, etc … as well as the new electronic objects such as Web pages, email, instant messages, and video.

The current DMS solutions are web-based platforms that enables bureaus to:

• Control the creation and authentication of documents
• Exercise version control where multiple versions of a document are maintained
• Manage storage of documents in a way that facilitates convenient retrieval of a particular document when needed
• Ensure security and safety of documents with the dual objectives of preventing unauthorized access to documents and allowing recovery from physical damage or loss of documents
• Creates the policy for archiving old documents and disposing them at the end of their life